Trinity Capital

Office Administrator - Solana Beach, CA

Trinity Capital Inc., a leading provider of diversified financial solutions to growth stage companies, is looking for Office Administrator to join its world-class team in Solana Beach, CA.

Job Description

We are seeking a professional, upbeat, and outgoing individual to fill our Office Administrator position. The ideal candidate will have polished communication skills, strong organization and time management skills, a friendly demeanor, and a professional appearance. In this role, you will often be the first person that employees, clients, vendors, and visitors encounter as they enter our office, so it is essential to create a welcoming environment and embody the Trinity culture. You will be responsible for managing the front office as well as supporting the back office, management team, and employee groups as needed. This position is full-time, approximately 35-40 hours per week, non-exempt (paid hourly), and is located on-site in Solana Beach, CA (the office will be relocating to Del Mar, CA by the end of 2025). The company’s standard office hours are Monday through Friday, from 8am to 5pm. 

Duties and Responsibilities

  • Greet clients, vendors and other visitors
  • Manage office & kitchen supply inventory and ordering
  • Clean and stock the kitchens daily
  • Coordinate and manage weekly catered company lunches
  • Check and route company voicemails
  • Process, scan, and file documents
  • Assist with office management, expense reports, calendaring, and travel coordination
  • Process incoming and outgoing mail as well as deliveries
  • Maintain the reception area and common office areas
  • Support internal communications, including departmental meeting notes as requested
  • Ensure the operation and maintenance of office equipment and systems as needed
  • Complete outside errands, utilizing personal vehicle as needed, to support business & management needs as they arise
  • Perform other administrative tasks for business units as needed

Required Qualifications

  • High school diploma or equivalent is required
  • Minimum of 2 years of experience as an office coordinator, or in a corporate administrative role, is required
  • Excellent written & verbal communication, multitasking, and organizational skills
  • Strong working knowledge within MS Office products including Outlook & Excel, and basic computer programs
  • Reliable transportation
  • Physical Demands: Ability to lift up to 25 lbs.
  • Position may require long periods of sitting, standing, typing & repetitive hand motions, computer use, speaking to and interacting with coworkers, clients, vendors, and visitors

Required Characteristics

  • Flexibility to innovate and adapt in a rapidly changing environment
  • Reliable, dependable, and proactive in anticipating needs
  • A strong work ethic with a curiosity to learn

Apply Now

We strive to create a positive and collaborative work environment where creativity and innovation can thrive.